3-Year Approvals for non-federally-funded minimal risk research: The SBS IRB is implementing a major policy change effective on March 2, 2015 -- the SBS IRB will begin issuing 3-year IRB approvals for minimal risk research that is not federally funded. Studies that are more than minimal risk or receive federal funding will not be eligible for 3-year approvals and will continue to undergo annual IRB review after the initial IRB approval.
As of March 2, we will be issuing 3-year approvals for eligible new studies, and for eligible studies that are already approved by the IRB and are coming up for renewal of IRB approval. The policy that fully explains the criteria for 3-year approvals is at /page/sbs-irb-policies-and-procedures.
We are asking researchers to keep in mind the following points:
-- It is the principal investigator's responsibility to notify the IRB if a study's funding status changes. If the SBS IRB issues a 3-year approval for your study and you later obtain federal funding for that study, you must immediately notify the IRB (see the specific instructions in the attached policy on what to do in this situation).
--Researchers need to let the IRB know when an IRB-approved study closes (ie, is done with data collection and data analysis) by emailing us at firstname.lastname@example.org, so we can close out the protocol in AURA. We want to avoid having a lot of protocols with 3-year approvals listed in AURA as active studies that are actually done with data collection and analysis.
- Illinois Mandatory Reporting Law: In June 2012, a long-standing Illinois law was amended to expand the definition of “mandated reporters” of child abuse and neglect to include “all personnel of institutions of higher education.” This law means that all University of Chicago personnel are “mandated reporters” and must report to a 24-hour hotline any instance where there is reasonable cause to believe that a child known to them in their official capacity is being abused or neglected. University personnel covered by this requirement include, but are not limited to, all staff employees, academic appointees, postdoctoral researchers, student employees, and volunteers. For more information, please see https://facultyhandbook.uchicago.edu/page/mandatory-reporting-suspected-child-abuse-and-neglect-and-faqs
University Policy on Payments to Research Participants: The University's policy on payments to research participants is created by the Office of Financial Services. That policy includes the following:
The full policy is available at http://finserv.uchicago.edu/support/policies/1200/1218_HumanSubect.shtml
- Payments to Human Subjects over $100 per occurrence must be paid directly to the individual via University check. Gift cards, gift certificates or in-kind payments over $100 per occurrence are not permitted as remuneration for participation in a research study. Refer to the University Check section within the Paying Human Subjects procedures and guidelines.
- Human Subject payments $100 and under per occurrence can be processed via University check or other methods including petty cash, gift cards or in-kind payments. Refer to the Cash Payment section within the Paying Human Subjects procedures and guidelines.
- Data Use Agreements and Restricted Data Licenses: If you are asked by a data provider to enter into a Data Use Agreement (DUA) or Restricted Data License to access data for your research project, you will need to send the DUA to University Research Administration for review. DUAs are routed through University Research Administration for confirmation that the terms of the agreement do not restrict creation and dissemination/publication of knowledge, or contain other unacceptable terms. Researchers should not sign a Data Use Agreement or Restricted Data License -- those agreements must be signed by the University's authorized official. The University's authorized official is Michael Ludwig, Associate Vice President for Research Administration. In his absence, a DUA can be signed by Lynda Wolter, Deputy Director of University Research Administration. Your department administrator can route the DUA through AURA for review by University Research Administration. University Research Administration reviews DUAs both for data being provided to UChicago researchers by third parties and for data being shared by UChicago researchers with third parties -- University Research Administration has templates for creating a DUA if you need to share data with a third party.